School Leaders and staff members with Admin permissions can add, edit, and remove students as well as invite and remove teachers from their School Directory.
Students can be added to your School Directory in a few different ways:
- A school-approved staff member manually adds student names or uploads a school roster to the Directory.
- A school-approved staff member creates a class while connected to your school and adds students to the class.
- A school-approved staff member transfers their personal class to the Directory, adding the students to your school.
Please Note: School-approved users can include parent emails when they enter new students into the Directory. Upon adding a parent's email to a student's profile, the parent will receive an email sharing that they have been invited to join the school community. When a teacher imports the student from the Directory to their class, any existing parent connections will also be imported to the class.
From the Web
To Add New Students to your Directory:
- Click "Directory" on the left side of your screen.
- Select the “Students” tab and then click the purple “+ Add students” button.
- From here you can choose to enter each student’s name and parent email address (optional) or you can upload a roster from Microsoft Word or Excel.
- Select “Done adding students” when you are finished.
How to add students already in a class to your Directory:
If you see students in a class but do not see them in your Directory, it's possible that the class is a Personal Class. The owner of the class can transfer their class to your school (which will add all the students to your Directory) when their account is approved in your school following the steps in this guide: What are Personal Classes?
If the class is not a Personal Class or only a few students from the class are missing from the Directory, please reach out to our team here, and we'd be happy to help!
To Edit, Remove, or Undo Graduation for Students:
You can edit a student’s name, graduation status, or parent connections by clicking on a student's name under the "Students" tab in your School Directory. To do this:
- Click "Directory" on the left side of your screen.
- Select the “Students” tab.
- Use the "Find by name" line to enter the name of the student you'd like to edit. Then click on the matching student from the list generated below.
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Click on the student's name to bring up a pop-up box. From here, you can:
- Edit the student's first and last name.
- Add or remove parent connections.
- Remove the student from the school. *Removing a student from the Directory does not remove them from the classes they are in. *
- Undo graduation if the student is under the "Graduated" section.
Please note: Editing a student's name or removing a student's parent connection will change the student's information in all classes they are in, so please use this feature with caution.
To Graduate Students:
- Click "Directory" on the left side of your screen.
- Click "Students"
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If you'd like to graduate a specific class: Click on the"Graduate" button on the right side of your screen, then Select the class(es) you'd like to graduate, then click "Next" .
If you'd like to graduate an entire grade level: Click "Select all" to the right of the grade heading. - De-select any students who should not be graduated (if applicable), then click "Graduate students" to graduate the students.
- Click "Graduate students" at the bottom right to graduate the students.
You can graduate a full class or grade level of students or select certain students from a class or grade level to graduate if they are moving on from your school. Graduating a class will archive the class and graduate the selected student(s) in the class. When a student is graduated, their parent connections will no longer see the School Story; however, old Class Story and Student Portfolio posts will remain in the Parent’s story feed.
These students will be listed in your directory under “Graduated students”. If you need to undo the graduation status, you can at any time by clicking on the student's name and clicking "Undo graduation".
To Merge Student Listings:
If you have the same student listed twice in your School Directory, you can merge the two listings if you are a verified School Leader, ClassDojo Admin, or Mentor. Please note that students can only be merged if:
- There are no parent connections, or if only one of the listings has a parent connection.
- The Portfolio has not been used or has only been used by one of the profiles.
- The student has only logged into one of the profiles.
- Click "Directory" on the left side of your screen.
- Select the “Students” tab and then the "Merge" button.
- Search the name of the student, and click on the two profiles that you'd like to merge.
- Once you've selected both profiles, click “Merge”.
Please Note: Merging two students cannot be undone, so please use this feature with caution.
To Add Staff Members:
School-approved users can invite other staff to join their school through an email invite. To do this:
- Click "Directory" on the left side of your screen.
- Click "Staff".
- Click on "Invite staff".
You can send use the link, individual email or text message invitations, or you can click "Import List" to invite multiple staff members at once.
To Remove Staff Members:
Verified School Leaders and ClassDojo Admins can remove staff members connected to the School Directory.
- Click "Directory" on the left side of your screen.
- In the “Staff” tab you can use the "Find by name" field to search for the staff member's name.
- Click on the staff member's name or click the "..." across from their name and select "Remove from school".
- Choose the name of another school-approved staff member (you can select yourself) to become the new owner of all the active classes owned by the teacher (if there are any).
- Click "Okay" to remove the teacher from the school and transfer ownership of the classes.
*Note: Removing a teacher from your Directory does not delete their ClassDojo account. Additionally, when the teacher is removed from the school on the website, they'll no longer have access to any classes listed in your Directory.
From the App
Here's how to complete the following tasks from the app:
To Add Students:
- On your account’s dashboard, select the name of your school under “School,” then click on the “School Directory” tab
- After selecting the “Students” tab, click on the blue “+ Add student” button near the top of the page
- Type the student’s name and then press the blue “+Add [Child’s Name]” button
- When you are finished adding students, select “Done” in the upper right-hand corner of the screen
Please note: You cannot invite parents on the app at the same time you add the student to the directory. To invite a parent to connect to the student on the app, scroll through the list of students in the School Directory and select the child’s name (students you have added directly in this way will be listed towards the bottom under “No current classes”). Selecting the student’s name will give you the option to “Invite parent.” Simply type the email address of the parent you would wish to connect to the student and click “Invite”. From here, the parent will receive an email invitation to connect to the student. When teachers import the student from the School Directory, these parent connections will come with the student automatically.
To Edit Students:
You can edit a student’s name from the ClassDojo app. Please visit the ClassDojo website to edit parent connections or graduation status.
- On your account’s dashboard, select the name of your school under “School,” then click on the “School Directory” tab
- After selecting the “Students” tab, scroll through the students to find the student you wish to edit
- Select the student’s name, then select “Edit student”
- Make the changes you desire to the student’s name, then click “Save” in the upper right corner
- Confirm the decision by clicking “Save” in the pop-up window
To Remove Students:
- On your account’s dashboard, select the name of your school under “School,” click on the “School Directory” tab
- After selecting the “Students” tab, scroll through the students to find the student you wish to remove from the school
- Select the student’s name, then select “Remove student”
- Confirm the decision by clicking “Remove” in the pop-up window
To Merge Student Listings:
Merging duplicate student listings is easy on the ClassDojo website! This is not currently a feature on the iOS app.
To Graduate Students:
You can graduate a full class of students or select certain students from a class to graduate if they are moving on from your school. This ensures that all parent connections to the School are closed. Old Class Story and Student Portfolio posts will remain in the parent’s newsfeed after graduating.
- On your account’s dashboard, select the name of your school under “School,” then click on the “School Directory” tab
- After selecting the “Students” tab, click the blue “Graduate” button
- This will bring up a list of all classes in the school. Select the bubble beside each class with students you would like to graduate and click “Continue”
- The next window will show all students in each class. The bubble beside each student’s name will be selected, but if you do not wish to graduate a certain student, just unmark the bubble by clicking on it. When you are ready, select “Graduate”
These students will be listed in your School Directory under “Graduated students.” If you need to undo the graduation status of any student, please do so on the ClassDojo website. This feature is not currently available on the app.
To Remove Teachers:
Verified School Leaders and Mentors can remove teachers connected to the School Directory.
- On your account’s dashboard, select the name of your school under “School,” then click on the “School Directory” tab
- Select the “Teachers” tab
- Under “School Staff,” select the teacher you need to remove from your School Directory
- Select “Remove teacher”
- Confirm the decision by pressing “Ok” in the pop-up window
Please Note: When a teacher is removed from your School Directory on the iOS app, they will no longer have access to any classes connected to your school.